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Image Credit: Pexels

Are you a legal scholar preparing to submit your latest article via Scholastica? Or are you a law librarian looking for more information about our law review submission system to share with your faculty?

We understand you may have questions about how Scholastica works and the latest law review submission best practices, and we want to help. So we’ve created this handy FAQs guide to address the most common queries we’re hearing and share links to author resources! We’re regularly updating this post to reflect any changes to Scholastica and the annual legal scholarship cycle. Read on for the latest!

Law Review Author FAQs

How can I check if my institution is subsidizing my Scholastica submission fees, and can I request that it does?

Screenshot of the law review submission screen of a sponsored author

Many institutions subsidize their law authors’ Scholastica submissions. To check if your university is sponsoring your submission costs, follow the steps here. If you have institutional sponsorship for law review submissions, you’ll also see a banner on the Scholastica submission pool page letting you know (as shown above). There are over 200 institutional accounts set up to sponsor law authors on Scholastica.

If you find that your submissions are not being sponsored but believe they should be, you can contact Scholastica support to check your institution’s subsidization status. If your institution does not have a Scholastica account, you can request that it create one by following the steps in this help doc.

If you are part of an institution looking to create a new institutional account to sponsor Scholastica submissions for your authors, you can learn more about how to get one set up here.

I’m a sponsored author that wants to submit to one or more journals outside of my allotted institutional subsidization for law reviews — how can I do that?

If you want to submit to one or more journals without using your institutional subsidization (i.e., to avoid exceeding your universities’ sponsorship cap) you can do so by making unsubsidized submissions separately from sponsored ones. Simply follow the submission process for the journal or journals you want to submit to without using institutional subsidization, and when you get to the point of payment, choose the option “I would like to pay for my submission myself.” You will then be prompted to input your separate payment information. You can always make subsidized submissions later by choosing the payment option, “I would like my submission fees to be covered by [NAME OF UNIVERSITY].” If you need to request reimbursement for any unsubsidized submissions, read the FAQ below to learn how.

What if my institution says it wants to support Scholastica submissions via reimbursement?

Some institutions choose to support Scholastica submissions via research budget reimbursements in addition to or in lieu of setting up an institutional account. Authors should check with their institution to see if this is an option for them. Many universities have dedicated faculty research administration/grant committees. For authors unsure of how research budget allocation works at their university, the office of the provost or dean is usually a good starting place to learn more. Authors using Scholastica will receive receipts for all submissions they make via the platform to send institutions for processing reimbursements. To learn how to find your submission receipts, click here.

Does Scholastica have economic hardship policies in place for authors who don’t have access to institutional sponsorship?

Yes, Scholastica maintains an economic hardship fee waiver program for law review submissions to help legal scholars benefit from the article management tools and communication features our software provides. The fee waiver program offers eligible authors up to 50 free law review submissions per calendar year, sponsored by Scholastica.

Any author living in a low-income, lower-middle-income, or upper-middle-income country is eligible for a submission fee waiver. Scholastica also provides law review submission fee waivers for authors not affiliated with a law school (i.e., not enrolled students nor faculty) who have either experienced unemployment or graduated from school in the last 24 months. To learn more about our fee waiver program and how to apply, visit this help doc.

Can I include anonymized article files in law review pool submissions along with regular files?

Yes! At Scholastica, we know some law reviews are implementing anonymized submission processes, and we want to make that easier for authors. So we’ve added the option for law reviews to require anonymous submissions via Scholastica and the ability to upload anonymized files to the pool submission form along with regular files so authors can make anonymous submissions in groups.

Now, when a law review chooses to require anonymous submissions, we’ll reflect that in its submission pool listing via a banner that says “Anonymized Manuscripts Only.” And when you add a law review that requires anonymization to a pool submission, the form will include required fields for uploading anonymous files (in addition to non-anonymized ones). So you can be sure you never miss file anonymization requirements. If you’re unsure how to anonymize your article files, our guide here can help!

Can I save in-progress Scholastica law review submissions and return to them later?

We have you covered! Scholastica automatically saves your progress every few seconds at each stage of making group law review submissions — from selecting titles to inputting article details. You can return to draft submissions at any time from the My Manuscripts page by clicking “Resume” next to the article you’d like to finish submitting.

I’ve tweaked my article since submitting it — can I send the updated version to law reviews?

Think of your submission like an application — once sent, it’s in the recipient’s hands and considered ready for review. So you can’t change out files at that point. However, if there’s new information or files that you want editors to have, you can send a message letting them know you’ve made an update to the article that you’d like them to consider.

On Scholastica, the best way to provide the editors of law reviews to which you submitted an updated version of your manuscript or a file you forgot to upload is to send them a Discussion message. Click here for an easy walkthrough on how to start a Discussion with one or more law reviews. Once you’ve created a Discussion, you can attach any updated article files as needed by clicking “Add file.”

There are some key benefits to sending editors updates via Discussions rather than generic emails that you should know. Discussion messages go directly to law review editors’ main Scholastica work area and are stored next to their associated submission, so editors will know exactly which article your Discussion message is about. Editors also receive notifications for all new Scholastica Discussion messages, so they’ll be less likely to fall through the cracks than emails.

If I have an update or question for all the law reviews I submitted to, do I have to contact each one separately?

You do not! We can help you save a lot of time there. Using Scholastica you have the option to send bulk messages to law reviews, including Discussion messages, decision responses, and expedite requests. Learn more about how to communicate questions or important updates to multiple journals at once in the “Communicating” section of the Law Author Guide.

When should I expect a decision on my submission, and what can I do if I haven’t heard back from a law review in a long time?

In conversations with law editors we’ve learned that some law reviews in years past have only contacted authors about acceptances, often following the conventions of their past e-boards (this was not every law review, but it’s something we’ve heard anecdotally from some). These law reviews did not contact authors to let them know if they had decided against extending a publication offer.

As it’s become more evident to law reviews that authors prefer to hear a response to their submission (even when that means getting a rejection), law reviews sending decisions letters for all articles has become more commonplace. At Scholastica, we are also taking steps to help educate law review editors about the importance of making decisions on all articles. Every submission season (spring and fall) we email editors reminding them to send decision letters and providing resources on why it’s so important for authors, like this blog on reasons law reviews should send rejections.

Looking at historical Scholastica data on when articles are submitted and when decisions are made may also help you predict when you can expect to receive a decision on your article.

The best way to get information about specific law review decision timeframes is to directly contact the law review(s) to which you submitted. As noted, via Scholastica, you can send the same message to multiple law reviews at once using the bulk Discussion feature.

Does Scholastica remind law reviews to close their submission portals when they are not actively reviewing articles?

Yes! Scholastica contacts law reviews at the end of the busy spring and fall submission cycles to remind them to close their accounts when they’re no longer seeking submissions. We also encourage law reviews to post article selection updates to The Conversation.

With that said, if you have questions about specific journals’ review timelines, we recommend contacting the editors. Remember, you can send a Discussion to multiple law reviews at once by following the steps here.

If you come across a law review with an open Scholastica account that reported it is closed for submissions elsewhere (i.e., on the law review website), please let us know. We will reach out to ensure that law review closes its Scholastica account if it is no longer seeking articles.

Can I edit my expedite request after sending it?

As a quick overview for those who aren’t familiar — expedite requests (or “expedited decision requests”) are when you notify one or more of your preferred law reviews that your article has received an offer from another journal and ask them to send you an article decision before your response to the other offer is due.

Once you’ve sent an expedited decision request message, it cannot be edited or changed. If you’ve received a new publication offer or need to revise the priority deadline for an expedite request, you should simply send another expedite request message — as noted, you can do this in bulk to save time.

You can send expedite requests even if the publication offer you’re communicating was extended by a law review that does not use Scholastica for submissions (or if the offer was made via phone, etc.).

I’ve accepted a publication offer — now what?

Congratulations on your pending publication! Now that you’re at the finish line it’s time to let the other law reviews you submitted to know that your article is out of the running. The best (and clearest) way to notify law reviews that your submitted article should no longer be considered is to withdraw it.

You can withdraw from multiple law reviews at once or one at a time by following the steps found in our law author guide.

Do I really need to withdraw my submission after accepting a publication offer? Won’t they just get the hint after I stop replying?

Similar to the stress that law authors feel when juggling their submissions to multiple law reviews, law editors are under pressure during submission season — chasing down submissions and waiting to hear back from authors to fill their books for the year (amidst classes, internships, and more). It’s responsible and much appreciated when law authors promptly withdraw their submission from consideration — letting law editors know that they should look elsewhere for the article they need. If you want to explain why you’ve withdrawn, you can always use Discussions to follow up with one or more law journals in more detail.

Resources to keep at hand during submission season

The Scholastica Law Review Submissions Center for Authors

Overwhelmed and not sure where to start this submission season? The Law Review Submissions Center is a great hub with a constantly updating table of law reviews and their submission status (open vs closed), instructions on how to submit via Scholastica, pro tips, and insights from past submission cycle data.

Follow The Conversation and #LRSubmissions on Twitter

For updates on law review openings and closings (and submission season in general) keep an eye on the #LRSubmissions hashtag on Twitter and The Conversation on Scholastica. We encourage law reviews to use both the #LRSubmissions hashtag and The Conversation to post their calls for papers and updates about article selection, so you’ll be able to find up-to-the-minute information about submission season straight from law reviews.

The Law Author’s Guide To Managing Submissions on Scholastica

Have a burning question that wasn’t covered in this post? It’s likely addressed with step-by-step instructions and helpful images in our law author guide.

You can also reach out to our email at any time — we’re here to help!

Update Note: This post was originally published on the 26th of January 2021 and updated on the 27th of January 2022.

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